Marquee Hire FAQS

We have been established since 2002 and since then we have accumulated a great wealth of event experience. We only commit to a small number of jobs per week, so that we can offer a level of advice and planning beyond a standard equipment hire business. We are members of MUTA and follow their highly regarded ‘Best Practice Guide’ to ensure we deliver and install to the highest standards. We are regularly complimented on the courteous nature of our on-site crew.

We supply clear span frame marquees and pavilions for events. These structures are modular and configured to suit your requirements. We can include flooring, lining, lighting, furniture, bars, staging, dance floors, heating, electrical distribution, generators and luxury toilets. There may be some overlap in the provision of products and services between your contractors (EG catering company supplies furniture) so we are happy to be flexible and only provide the equipment you require.

We provide bespoke quotes for every client based on their requirements, so this is not an easy question to answer without further information. There are some obvious factors which affect the price, such as marquee size, level of specification and length of hire period. However, as a rough guide, a standard specification Wedding marquee will work out to approx. £80+vat per head.

You can find more information about our marquee hire prices here.

Marquee hire quotes can vary for many reasons but the first thing to check when comparing quotes is that the equipment specified is ‘like-for-like’.

For instance, there are many different styles of marquee (we supply clear span frame marquees) which vary in cost. Check that the floor plan is a similar size, ask if the equipment is well maintained and updated regularly and everything you require has been included (such as toilets, heating, electrical distribution and generator).

Other companies may be using different equipment and not offer equivalent levels service.

The Damage Waiver Fee is used by us to secure insurance cover against damage caused to our equipment by theft, vandalism, fire, explosion and storm. It does not cover damage caused by any deliberate act of your negligence whilst the equipment is in your possession.

In the event of a claim being made under our insurance, there will be a £500 excess fee for which you are responsible for reimbursing us.

The damage waiver fee is due and payable to us even if you elect to take your own insurance cover.

We use third party suppliers to provide our loos and generators. These companies are trusted partners, who supply good quality equipment and customer service. As a guide, mobile trailer toilets start from £600+vat and event generators with cable & distribution board to the marquee (including 24hrs runtime) start from £750+vat. If you prefer, you can to book these directly with your own supplier but please note we cannot take responsibility for this equipment.

The deposit (typically £1000+vat) is payable once we have confirmed acceptance of your order and the balance is due 28 days prior to your event date.

Frame marquees and pavilions can be installed on grass or hard standing. Typically, we secure the structures with stakes driven into the ground. However, where this is not possible, we supply weights to give the necessary downforce. Frame marquees are clear span structures, without internal poles or external guy ropes. The structures can cope with uneven ground, spilt levels and be installed adjacent to other buildings.

Ideally, we require vehicle access to within 25m of the marquee site. However, where this is not possible, we can arrange additional labour and/or a forklift to transfer equipment from a compound area to the marquee site. Please note this will incur additional charges.

As a rule of thumb we suggest a space 9m x 24m for a wedding with 100 guests; 12m x 24m for 150 guests and 15m x 27m for 200. You should allow an additional 1m around the perimeter for working area.

Multiple marquees can be joined so you can make comprehensive use of the ground you have available.

A typical interior layout for a wedding marquee would allow for a wet weather reception space which will be reused later as dance and bar, and separately for a dining room. You would allow around 0.8sqm – 1sqm per guest for the reception space and 1.2sqm for the dining room. Additionally, you might need to consider space for the kitchen marquee (allow 6m x 9m initially), loos, buffet areas, photo booths, lounge areas and outdoor reception areas.

Our marquees can certainly be installed on hard standing including tennis courts and car parks, however there are some additional aspects to consider.

If the marquee cannot be secured with ground stakes in the usual way then we will need to hold it down with weights. This can be easily done although the weights can be unsightly. Please note this will also incur additional charges.

We would also suggest you install a wooden floor if your marquee is going on hardstanding. The wooden floor raises the marquee a minimum of 3 inches off the ground which will allow any rain water to pass underneath it as it will not drain away on most hard surfaces.

A marquee can also be installed to run with the gradient of the ground. You can very easily put a table and chairs on the slope and see if this level of finish will be acceptable to you.

However, should you want a level floor on your sloping ground we can install a steel sub-frame system under a wooden floor. This system can be raised to a maximum height of 60cm.

Some clients decide to have an area of a field levelled in advance such that their marquee can be installed to a flat surface. If you are considering doing this, it is worth considering that you need to allow plenty of time for the ground to recover and grass to regrow.

No problem. We would specify a wooden floor to aid drainage and make provision for weights to secure the structure, where the surface cannot be penetrated with ground stakes.

Grass can become discoloured however, it generally returns to normal in a short space of time. Wet lawns are more susceptible to damage and we suggest a wooden floor in these conditions. During set up we lay ground covers for areas of high impact (e.g. gateways) to minimise damage to your lawn.

Power is no issue. Most of the events we are involved in require a generator because of the amount of power required and irrespective of their proximity to a house.

Mobile trailer toilets are self-contained, requiring only a power supply (see above) and do not need access to water of drains.

Your caterers might expect to have a water supply near the kitchen area, so if you are not able to provide this then you should warn them in advance so they can make arrangements.

Ideally, we require vehicle access to within 25m of the marquee site. However, where this is not possible, we can arrange additional labour and/or a forklift to transfer equipment from a compound area to the marquee site. Please note this will incur additional charges.

Most trailer toilets and generators are towed by a 4×4. Caterers will want to get refrigerated vehicles close to the kitchen, or be given notice of the distance between vehicle and site so they can make arrangements.

In most circumstances we will visit the site with you and discuss logistical constraints.

It is essential to check if there are any services such as water, electricity or gas less than one metre below the surface. This is for the benefit of you and your neighbours, but also for the safety of anyone working on the site.

We will ask you about underground services on the site you are suggesting. If you are unsure, or unable to provide plans of the site then we can arrange to take a CAT scan to ensure we have full information about underground pipes and services.

This is by negotiation, but typically we set-up from the Wednesday prior to the weekend and remove the equipment from the Monday immediately after the event. If you are having a second event (such as a lunch/charity event the day after) there will be no additional charge. However, if you require the marquee for subsequent weekends there will be an additional hire charge.

The build schedule depends on the specification and size of the event. However, most of our marquees are built over a 1-2 day period.

Get in touch by telephone or email to discuss your event requirements. We’ve got lots of experience in creating bespoke marquees for any event. During the initial consultation you will outline your event brief and we will give relevant information on what to consider when planning a marquee event.

Then, based on your brief, we produce an initial drawing and quote to illustrate the size of marquee required for your event. If the quote looks in the right ‘ball-park’, we’ll arrange a site meeting to discuss your requirements in more detail and survey the marquee site. Following a site meeting, we can refine this drawing with reference to any further information and site constraints.

This will depend on the type of event you are planning. However, as a rough guide, you should allow between 0.5 to 1 sqm. per person for a standing drinks reception and 1 sqm. per person for dining areas. You should also take into consideration any furniture, bar units and dance floors which may reduce the overall capacity of the structure.

A typical initial quote will include a comprehensive list of items and equipment required for your event, such as marquees, pavilions, flooring, lining, lighting, furniture, heating, loos, generator and electrical distribution.

We may also include a menu of optional items, not included in the main price, for your consideration.

We do not include, and do not supply, quotes for catering, table linen, flowers, musicians or other entertainment.

In many cases a site visit is necessary to survey the proposed marquee site. Occasionally, if we know the venue well, and the requirement is straight forward, a site meeting maybe unnecessary.

Absolutely, many bookings are confirmed a long way in advance of the event date and it is perfectly normal for your requirements to change through this period.

We always try to accommodate your changing requirements but hope you understand that amendments are subject to availability.

We will ask you to confirm your specification 28 days prior to your event date. At this point we issue an invoice for the outstanding balance. If you make additions to the specification after this point we will issue a separate invoice.

Of course, we are happy to work with other contractors and a successful event depends on good communication among everyone.

Yes. Event planners provide several services, including selection of suppliers, liaison with contractors on your behalf, providing one-point of contact through the planning stage, assistance with creative styling/décor of your marquee/venue and ‘Front-of-House’ support on the big day.

An event planner may seem like an unnecessary additional cost, but they smooth the planning process, help realise your vision and possibly save you money in procurement of equipment and services.

Please browse our gallery and portfolio pages for inspiration from previous events. In addition, social media provides a great way to keep up with changing trends.

With so many options available it is a good idea to decide upon the general style you like (such as a classic wedding or a more rustic style) so that you maintain some consistency through the design process.

We are happy to discuss your ideas and answer any questions but we do not provide an interior styling service.

Many Wedding/Event Planners will offer styling advice, to cover the marquee layout/interior and other areas such as tableware, linen, floristry, furniture and lighting production.

Absolutely, however the marquee will require a higher level of specification than standard. Aside from the obvious addition of heaters, you should consider a wooden floor, French doors for all entry/exit points and glass panels to replace clear PVC.

Any electrical system is susceptible to misuse and/or equipment failure. However, we can mitigate this risk through a well-designed system and well-maintained equipment. We request you gather information, from all your other contractors, to establish their power requirements. We then design the system with enough capacity for everyone. Always check that any equipment added to the system is well maintained and PAT tested. If required, we can provide a back-up generator (in event of failure to the mains supply or the running generator) which will switch on automatically upon failure of the mains unit.

Collate the power requirements of all your contractors (to establish the total power requirement of your event). If you require more power than can be supplied from your mains supply then a generator will be required.

The deposit (typically £1000+vat) is payable once we have confirmed acceptance of your order and the balance is due 28 days prior to your event date.

We send out full terms & conditions with your order confirmation. If you would like a copy in advance please ask and we will email you a copy.

You may download and complete the following form to cancel the hire of your marquee.

Cancellation form

You may require method statements, risk assessments or other Health and Safety documents. Please let us know and we will be happy to send these over.

Marquees & Pavilions are members of MUTA and you can find us on their website. If you would like any more information please ask.

Since 1919, MUTA has been working to improve standards in the marquees, tents and structures industry.  Their highly regarded Best Practice Guide is followed by their members, and we inspect them against it.

We hold a minimum cover of £10 million of employers liability and of £5 million for public and products liability.

Please ask if you would need a copy of our liability insurance, and we will email one over.